Facilities Manager

US-CA-Irvine
ID
2018-1964
Shifts Available
Friday, Monday, Thursday, Tuesday, Wednesday
Category
Operations

Overview

We are Drybar, a blow dry bar, and we set out to shake up the beauty industry in our own, specialty way. We believe in doing one thing and being the best at it. For us, that’s blowouts. In fact, our tagline says it best: No cuts. No color. Just blowouts. What started with one shop in Brentwood, CA has grown to over 90 locations across 20 markets, with more to come. We are seeking a Facilities Manager to make sure our team has what they need to give our clients and employees a clean, safe, and fully functional home away from home. Our Facilities Manager is responsible for executing the services and processes that support the core business our organization: blowouts! The Facilities Manager is vital to keeping our blow dryers humming and our clients happy. They are often viewed as a lifeline and are always cool as a cucumber under pressure. If you love calming the chaos amidst a (literal) flood or troubleshooting and dominating a “broken” thermostat, then, boy, do we have the job for you.

 

Before you read on about the specifics, have you tried turning your computer off and turning it back on? Just kidding! We couldn't resist a good troubleshooting pun. Really, before jumping down to the responsibilities and qualifications, we would love for you to check out our values to make sure you're headed to a place you're going to love:

 

Responsibilities

  • Develop and maintain an administrative overview of all physical facilities.
  • Promote high level of satisfaction among Retail Shop Managers by promptly responding to service requirements. Promote the highest level of customer satisfaction.
  • Coordinate cleaning and regular maintenance service vendors. Coordinate cleaning vendors for new shops and regular ongoing cleaning schedules.
  • Supervise and coordinate work of contractors. Effectively manages vendors and landlord relationships. Check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
  • Support effective negotiation of contracts and prepare Master Service Agreements.
  • Review and validate vendor invoices.
  • Prepare purchase orders (requisitions) for contractors, ordering materials, confirming quotes on proposals for projects. Calculate and compare costs for required goods or services to achieve maximum value for money. Seek appropriate approvals.
  • Periodically visit shops to complete facilities assessments. Report on issues and initiate agenda’s that supports operational efficiency. Makes recommendations to direct report.
  • Prepare monthly, quarterly and annual reports to ensure budgets and metrics are met. Work with finance, production and store managers to validate work, cost, and budget.
  • Support physical and site conditions including office function, reception, security, maintenance, archiving (storage), cleaning, and waste disposal and recycling.
  • Respond appropriately to emergencies or urgent issues as they arise.
  • Ensure appropriate approvals are secured.

Qualifications

  • Bachelor’s degree or related experience in business administration and management is a plus.
  • Prior Use of Service Channel, Big Sky or another facilities services management platform is preferred.
  • Ability to read and understand electrical, mechanical, and HVAC systems strongly preferred. 
  • Flexibility to work in a retail schedule environment including weekend and holidays.
  • Understanding of commercial and retail properties and building infrastructure.
  • Multi-location experience preferred.
  • Possess excellent written and verbal communication skills.
  • Ability to use PC based software.
  • High level of expertise in Excel required.

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